American Heart Association

Program Coordinator

Join Work Wider today to apply for this job and others.

Charitable Organizations
  • Dallas, TX


Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

The American Heart Association (AHA) has an excellent opportunity for a Program Coordinator, Awardee Services in our National Center office located in Dallas, TX .

(This position is a part-time, temporary position. Current funding ends 6/30/23)

The Program Coordinator provides administrative and technical support services in the AHA research awards process and day-to-day management services for investigator and their institutional grants and fiscal officers. You would conduct data quality reviews for the team and assist customers in understanding and interpreting AHA policies and procedures to ensure compliance on awards.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at


Essential Job Duties:

Awards Management:

  • Manages notification to research applicants and institutions
  • Manages contract agreements for awarded projects
  • Manages award activation process (collecting forms and resolving concerns)
  • Supervises awards for compliance with AHA policies and procedures
  • Manages active awards, change requests and related inquiries
  • Manages award payment process
  • Reviews annual financial reports for compliance with policies
  • Monitors annual scientific report submissions
  • Manage/coordinate record retention of award agreements and payment information
  • Provides information and consultation to all customer groups (awardees, institutional personnel, and sponsors)

Add Special Projects:

  • Data Quality Reviews to evaluate the accuracy of information and payments for transferring and terminating awards and documents findings to management
  • Supports annual institutional audit
  • Assist management with special projects as needed/assigned.


Want to help get your resume to the top? Take a look at the experience we require:

  • High School Diploma or GED.
  • Minimum two (2) years of related experience required.
  • Strong customer service and organizational skills.
  • Ability to communicate information accurately and effectively to diverse audiences.
  • Experience working with databases and electronic reporting tools.
  • Strong attention to detail.
  • Strong computer skills (Word, Pwr. Point, Excel.

Here are some of the preferred skills we are looking for:

  • Bachelor’s degree from a four-year college or university.
  • Experience managing application, notification and awards processes preferred.
  • Experience in research administration with a funding organization.
  • Experience / proficiency with electronic research administration system.
  • Experience working with volunteers, particularly science volunteers.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

  • Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
  • Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
  • Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  • Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  • Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities.

EOE/Protected Veterans/Persons with Disabilities

Location US-TX-Dallas

Posted Date 6 days ago (11/21/2022 5:05 PM)

Requisition ID 2022-9487

Job Category Administrative Support

Position Type Part Time

Location: TX-Dallas

Skip to content