American Heart Association Mark400w
American Heart Association

Special Events Coordinator

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Charitable Organizations
Field Campaigns
  • Denver, CO


Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

We are hiring a Special Events Coordinator in Denver, CO. The coordinator is responsible for preparing all event documentation and execution while coordinating with Association campaign leads to ensure consistent, exceptional experiences throughout pre-event, event and post-event phases. Duties will include management of outside vendor relations and logistics of all Denver Division events including venues, walk routes, fence staging, tenting, banner production and distribution, signage production, catering, and/or premium orders.

This is an office-based position that offers a hybrid schedule in a fast-paced environment.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at


This position will work with campaign leads to coordinate and secure decorations, room and site set-up, and production material orders. Attention to detail and management of the production timeline and schedule for collateral materials in the office, e.g., invitations, brochures, and programs is essential.

Some of your responsibilities will include:

  • Vendor and venue Management: researches and negotiates to secure the most appropriate and cost-effective relations with outside vendors, securing multiple bids when needed.
  • Day-of-Event management: Act as event execution lead, coordinating with vendors, venue, staff, and volunteers.
  • Budget Management: tracking direct and indirect expenses for fiscal year and event year across all events.
  • Administrative Duties: Submitting contracts for approval and invoices for payment by adhering to organization timelines.
  • Project Management: track and manage event timelines, ensuring all parties are informed and event details are being completed.
  • Volunteer Management: determine amount of volunteer support needed for each event and build job descriptions along with on-site volunteer management.
  • Position requires periodic travel throughout the designated local markets in the Denver metro area.

Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?” Here are some of the requirements:


  • Bachelor’s degree is preferred.
  • At least 2 years of experience in event logistics.
  • At least 3 years of experience in event management.
  • Able to lift at least 20 lbs. from the ground to waist level.
  • Knowledge of principles and practices of complex meeting management.
  • Excellent verbal and written business communications skills.
  • Ability to anticipate and satisfy customer needs; to work independently and take initiative; to solve problems creatively and effectively; to meet and interact with all levels of American Heart Association staff and volunteers.
  • Proficiency in Microsoft Office programs, knowledge in database programs a plus.
  • Ability to work evenings/weekends, when necessary, with reliable transportation.
  • Vendor management experience.
  • Volunteer management experience.

Compensation & Benefits

Expected pay range will be $45,000 to $53,000. Pay is commensurate with experience; geographic differentials to the pay range may apply.

American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

  • Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
  • Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
  • Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  • Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  • Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
  • Tuition Assistance – We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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EOE/Protected Veterans/Persons with Disabilities


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Location US-CO-Denver

Posted Date 2 months ago (3/28/2023 3:46 PM)

Requisition ID 2022-9830

Job Category Field Campaigns

Position Type Full Time

Location: CO-Denver

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